The Department of Art History & Archaeology is pleased to support our graduate students in their professional development by enabling them to present one conference paper per academic year.
It is highly recommended that students who intend to seek departmental support to fund participation in a conference clear the choice of conference with the Director of Graduate Studies or their program advisor before submitting an application or accepting an invitation. Requests for funding should include information about the conference in question [who is organizing it (CAA? SECAC? etc.); conference title; location; dates] as well as about the paper to be presented [session title, if applicable; paper title; length] and an abstract of the paper. In addition to a written request explaining these factors, students must submit a completed travel budget form (see below for specifics.) Generally, funds for presenting at conferences, whether in the United States or internationally, are awarded in amounts up to $500, intended to cover transportation and lodgings costs, plus conference registration fees. Students may request higher amounts if needed for consideration on a case-by-case basis (and pending availability of funds).
Funding will be granted to students whose proposals are approved by the Graduate Funding Committee and who participate in the departmental Works in Progress Series in advance of the conference presentation, to receive feedback on their papers.
Please email your proposal and a completed travel budget form to Dr. Tomos Evans, Associate Director of Graduate studies. Deadlines: October 15 each fall and rolling thereafter throughout the year.
Please take note:
Budgeted transportation expenses are expected to be economy rates, taking advantage of advance purchase or other discounts. Reimbursement for the cost of travel by car should be calculated at the current university mileage rate, which is the same as the federal mileage rate. The department does not cover taxi rides to and from airports, but other forms of public transportation (shuttles, buses, metro) may be reimbursed. Reasonable hotel rates should be researched. The department does not cover the cost of food or drink during professional travel.
Receipts, including boarding passes, must be submitted immediately after their trip.
A travel advance can be arranged for prepaid airfare and conference registration with receipts.
Requests for mileage reimbursement requires submission of a map with mileage indicated, as well as an airfare quote to verify that mileage costs are more economical than airfare.
- If renting a car domestically, extra insurance is not reimbursed.
- No reimbursement can be made for lost receipts.
